Office of Institutional Quality Assessment and Effectiveness (IQAE)

Responsibilities

  • Prepare and submit the annual IQAE Activity Calendar to HEC.
  • Coordinate the establishment and functional strengthening of IQAE units in affiliated colleges.
  • Conduct Institutional Quality Circle (IQC) meetings and ensure timely follow-up actions.
  • Conduct SCALE meetings and integrate their advice into university operations.
  • Liaise with academic, administrative, and regulatory stakeholders to support quality assurance implementation.
  • Initiation of Self-Assessment Reports (SARs) through respective Deans after approval from the worthy Vice Chancellor.
  • Train and build the capacity of Program Teams (PTs) for SAR development.
  • Guide PTs and maintain close liaison throughout the SAR preparation process.
  • Conduct and analyze all PSG-2023 mandated surveys required for SAR evidence.
  • Collect departmental SARs and arrange external Assessment Team (AT) evaluations.
  • Prepare AT Compliance Reports and develop Compliance Implementation Plans (CIP) based on AT recommendations.
  • Instruct departments and administrative units to update their University Portfolio Report (UPR) as per HEC review parameters.
  • Ensure collection, verification, and organization of evidence against all HEC standards and criteria for RIPE and conduct Self-RIPE if not nominated by HEC.
  • Develop and circulate internal RIPE schedules, timelines, and evidence submission templates.
  • Conduct internal briefing/orientation sessions for departments on RIPE processes, expectations, and documentation requirements.
  • Review departmental and sectional submissions to confirm completeness, accuracy, and compliance with HEC formats for RIPE.
  • Facilitate internal evaluation of each RIPE standard through structured meetings, document reviews, and evidence triangulation activities.
  • Compile the Self-RIPE report in accordance with QAA-HEC prescribed formats and guidelines.
  • Maintain RIPE evidence repositories and ensure documentation is readily accessible for HEC external review.
  • Track compliance progress against observations identified during Self-RIPE and ensure timely implementation of corrective actions.
  • Conduct Self-PREE for academic programs if not reviewed by HEC or regulatory bodies.
  • Ensure programs prepare comprehensive PREE portfolios aligned with HEC's PREE indicators and requirements.
  • Guide departments in mapping program outcomes, course learning outcomes, and curriculum alignment under the PREE framework.
  • Collect and review PREE documentation, including assessment records, examination analysis, faculty profiles, and program statistics.
  • Conduct internal PREE evaluation meetings to assess program effectiveness and compliance before external review.
  • Prepare structured Self-PREE reports as per QAA-HEC templates and submit findings to relevant stakeholders.
  • Develop program-level compliance and Effectiveness plans based on PREE evaluation findings.
  • Maintain PREE documentation, evidence logs, and follow-up records for future external reviews.
  • Monitor implementation of program Effectiveness actions arising from PREE and periodically report progress to university leadership.
  • Support the implementation of HEC policies (UGE Policy 2023, GEP-2023, and the Anti-Plagiarism Policy, etc.) in coordination with the Registrar's Office.
  • Integrate HEC policy requirements into academic and administrative processes across the university.
  • Update the IQAE website with information on trainings, workshops, and accreditation status.
  • Compile and submit the Yearly Progress Report (YPR) to QAA-HEC.
  • Collect, verify, and submit institutional data for Times Higher Education (THE) rankings.
  • Prepare and submit the required datasets for the HEC National Rankings.